Once the committee makes a final determination, a letter will be sent to the HR Rep/BP of the department. The HR Rep/BP can communicate directly with the manager. GTHR encourages managers to have direct communication with the affected employee.

The employee may appeal their position without manager approval only if they believe their position is non-exempt. Since any position can be non-exempt per federal law, these requests must be review regardless of manager approval to ensure FLSA compliance. However, the manager will be engaged throughout the process. GTHR will request the manager to complete a questionnaire.

 In order for GTHR to fully evaluate the role, the employee and manager both have to be engaged during the review process. 

Observation reviews may be necessary if sufficient information to make a determination is not provided by means of the questionnaires. The Position Review Committee will make the decision to obtain additional information by means of interviews or observations.

If there is any payroll change, it will be effective on a future dated effective date determined by the Review Committee.

The effective date will be a future payroll date. If the change is to non-exempt, it will be a future dated bi-weekly payroll date. If the change is to exempt, it will be a future dated monthly payroll date.

No. The process is designed to capture accurate information from incumbents currently performing the duties and responsibilities required from the position. The form should be completed solely by the current employee.

No. The process is designed to capture accurate information from managers currently managing employees performing the duties and responsibilities required from the position. The form should be completed solely by the current manager.

This question is used to ascertain if there are any written policies, procedures, laws, or regulations that provide guidance to decision making for the role. 

No. We do not mandate completion of questionnaires. We highly encourage both managers and employees to participate in the process. Participation ensures their first-hand knowledge is reviewed and considered during the review process. 

It depends. If each employee has the same responsibilities and decision-making responsibility, NO. If each employee performs different functions or responsibilities, YES. 

We value your input. However, if you have had your position less than 3 months, please contact your HR Rep/BP to determine if a submission is required. 

Federal law states an employee must pass a duties test AND a salary test to be classified as exempt. If you pass the duties test, GTHR must ensure you pass the salary test in compliance with the federal law. 

We highly encourage your engagement, even if your department did not request a review. Your input is valuable. Participation ensures GTHR completely understands the responsibilities required for the role. We do not mandate participation. University System of Georgia (USG) does not allow exemption status to be determined on an individual basis. Exemption status is assigned to a role. Each employee in the same role will have the same exemption status.